Administrative Manager, Boston Women’s Workforce Council (BWWC)

Job Description

The Administrative Manager is responsible for supporting the Executive Director in all operational aspects of the organization, including tracking all dues from all 200+ of the BWWC’s member organizations, budget management and reconciliation. Some of this work will be done in concert with various departments at Boston University, where the BWWC is housed. Candidate is expected to have experience with Quickbooks, Google Suite, Microsoft Office, Salesforce, Constant Contact and Square Space. Position will be primary contact for outside vendors, leading projects around operational improvements and supporting senior leadership

Boston Women’s Workforce Council (BWWC)

The Boston Women’s Workforce Council (BWWC) facilitates a public-private partnership between the Boston Mayor’s office and Boston-area employers who are dedicated to closing gender and racial wage gaps at their organizations.

Employers sign the 100% Talent Compact pledging to:

• Seek gender equality in their firms
• Share best practices with other Compact Signers by attending quarterly briefing sessions
• Contribute their payroll data confidentially every two years to the BWWC Wage Gap Measurement effort so that we can report a community snapshot of progress made in closing the gaps
• Provide funding for the Council’s operations

The BWWC reflects a first-in-the-nation approach to tackling pay equity and, as such, we are contacted often by other municipalities, both nationally and internationally, looking to create similar models.

The Administrative Manager is a staff person charged with maintaining and enhancing the BWWC operations in the following areas:

Systems Maintenance, Improvements and Records Retention

• Maintain, recommend, and implement changes to website, Constant Contact list, wage gap calculator tool, Salesforce, and Square Space
• Maintain and enhance all systems that support BWWC operations, including outsourced IT, Google Suite for email and calendars and all Microsoft Office products

Financial Management

• Includes dues invoicing and collection, coordinating with BU Gifts office for correct allocation of funds, weekly budget reconciliations, working with vendors on estimates and billing, keeping ED informed of any issues and supporting overall financial management of the organization

Meeting Coordination

• Coordinate all meetings with both internal and external partners, including high visibility presentation deck preparation for all team members

Event Support

•  Support both Engagement Manager and outside resource on execution of all events

Special Projects, as needed

• Bachelor’s degree and 3-5 years of relevant experience in managing administrative duties in an office environment
•  Demonstrated expertise in Microsoft Office (especially PowerPoint, Excel, and Word), Salesforce, Google Suite for Business, Square Space website management software and Constant Contact
• Proven ability in financial management, including budgeting and weekly financial reconciliations
• Experience coordinating meetings and keeping team calendars up to date
•  Excellent organizational skills·

The Administrative Manager must be extremely comfortable multi-tasking since many of their duties happen at the same time. The Executive Director will help in setting priorities. Candidate must be flexible and comfortable with what they thought they’d get done on Monday might be put off until Wednesday because of more urgent matters. Attention to detail is also very important as is an ability to communicate both in writing and orally with team members and Executive Director.

The BWWC is committed to a policy of providing equal employment opportunities for all and does not discriminate on race, color, ethnic origin, creed or religion, gender identity, sexual orientation, marital status, age, veteran status or physical or mental disability. We encourage applications from all those interested and qualified.

The Boston Women’s Workforce Council is housed at Boston University. As such, we have all the benefits of BU employees including health, dental, 401K, commuting discounts, tuition reimbursement. For full listing, please see the Boston University website. 

All applications should be submitted through the Boston University portal: the BU hiring portal. All applications must include a cover letter.